Student/Parent Privacy Policy
Effective Date: May 1, 2025
Public URL: https://notearch.com/page/student-parent-privacy-policy
Contact Email: info@notearch.com

At NoteArch, we understand the importance of protecting the personal information of students and parents who use our academic management system. This policy explains how we collect, use, and safeguard the information of students and guardians, and how that data is managed in collaboration with educational institutions.

1. Information We Collect

NoteArch collects student and parent/guardian information through authorized educational institutions. The types of data may include:

For Students:

• Full name, student ID, date of birth, gender

• Class, section, roll number, and academic history

• Attendance records, grades, assignments, exam results

• Login credentials (if using the platform directly)

For Parents/Guardians:

• Name, relationship to student

• Contact details: phone number, email address

• Communication preferences

2. How We Use This Information

The data collected is used solely for academic purposes, such as:

• Generating student profiles and academic records

• Sharing progress reports and attendance summaries

• Enabling communication between parents and teachers

• Facilitating digital access to academic updates and notices

• Enhancing school management and support systems

We do not use student or parent data for marketing purposes, and we do not sell this information to third parties.

3. Data Access and Control

• Student data is only accessible to the respective institution, assigned teachers, and authorized administrative users.

• Parents/guardians may access limited student information via the platform or school-provided login (if applicable).

• Students and parents can request updates or corrections through the institution.

4. Data Security

We prioritize student data protection by:

• Using encrypted cloud servers and secure authentication

• Restricting access through role-based controls

• Monitoring activity logs and applying system safeguards

5. Rights of Students and Parents

Students (or their parents, if under legal age) have the right to:

• View and verify academic records

• Request correction of inaccurate data

• Inquire about data storage, access, or deletion policies (via school authority)

Any such requests should be made through the student’s institution or directly via info@notearch.com.

6. Children’s Privacy

NoteArch does not collect personal information from children directly. All data is entered and managed by the educational institutions under applicable data protection laws. Parental involvement and consent are assumed to be managed by the institution.

7. Data Retention

Student records are retained only as long as necessary for academic, legal, or institutional requirements. Upon graduation or withdrawal, data may be archived or deleted according to the institution’s policy.

8. Changes to This Policy

We may update this policy to reflect improvements or legal changes. Updates will be posted at:
https://notearch.com/page/student-parent-privacy-policy

9. Contact

For any privacy concerns or questions, please contact us at:
Email: info@notearch.com