Teacher/Staff Privacy Policy
Effective Date: May 1, 2025
Public URL: https://notearch.com/page/teacher-staff-privacy-policy
Contact Email: info@notearch.com

At NoteArch, we are committed to protecting the privacy of the teachers, staff, and administrative users who rely on our platform to manage and support academic operations. This policy outlines how we collect, use, and safeguard the personal and professional information of staff members within our system.

1. Information We Collect

We collect the following types of staff-related information when an institution creates and manages staff accounts:

• Identification Information: Full name, email address, phone number, gender (optional), employee ID

• Professional Information: Designation, department, academic role, course assignments, and work schedules

• Login & Usage Information: Login activity, IP address, device type, and usage logs to ensure system security and improve platform efficiency

2. How We Use Staff Data

We use teacher/staff data strictly to:

• Provide secure access to teaching and administrative features

• Manage class assignments, timetables, and academic responsibilities

• Enable internal communication with students and fellow staff

• Track attendance and performance reporting

• Improve user experience and platform features through analytics

3. Data Sharing and Access

• Staff data is only visible to the respective institution’s administrators and authorized personnel

• NoteArch support teams may access data only when required for technical troubleshooting or authorized system maintenance

• We do not share, sell, or rent staff data to any third party

4. Data Security

All staff information is stored securely using encrypted technologies on our cloud servers. Role-based access control ensures that only authorized users can view or modify sensitive information. Regular audits and updates are conducted to maintain system integrity.

5. Your Rights

As a teacher or staff user, you have the right to:

• View and update your account information

• Request deletion of your profile (subject to institutional approval)

• Report misuse or unauthorized access

To exercise your rights, please contact your institution admin or email us at info@notearch.com.

6. Retention Policy

Staff data is retained only for the duration of employment or engagement with the institution using NoteArch. Upon account deactivation or request by the institution, data is securely archived or deleted as per institutional agreement.

7. Updates to This Policy

We may update this privacy policy to reflect changes in our system or legal requirements. Updated versions will be available at:
https://notearch.com/page/teacher-staff-privacy-policy

8. Contact Us

For questions, concerns, or complaints regarding this policy or data handling practices, please contact us at:
Email: info@notearch.com