Teacher Terms & Conditions

Effective Date: August 23, 2025

Welcome to NoteArch, an AI-powered Intelligent Academic Lifecycle Management System (IALMS) designed to help teachers create, manage, assess, and archive academic content while supporting student learning throughout the educational journey.

These Teacher Terms & Conditions ("Teacher Terms") govern your use of NoteArch as an educator. By creating an account or using the platform, you agree to comply with these Teacher Terms.

If you do not agree with these Terms, please do not use NoteArch.

1. Purpose of These Terms

These Teacher Terms apply to teachers, lecturers, instructors, faculty members, and other academic professionals authorized by an educational institution to use NoteArch.

These Terms should be read together with:

• General Terms & Conditions

• System Privacy Policy

• Teacher & Staff Privacy Policy

• Student & Parent Privacy Policy

Together, these documents govern your use of NoteArch.

2. Eligibility

To use NoteArch as a teacher, you must:

• Be employed or authorized by an educational institution using NoteArch.

• Have permission to access institutional academic information.

• Use accurate professional information during registration.

• Comply with institutional policies and applicable laws regarding educational records and data privacy.

Your institution may approve, modify, or revoke your access at any time.

3. Your Teacher Account

You are responsible for maintaining the security of your account.

You agree to:

• Provide accurate professional information.

• Keep your login credentials confidential.

• Use only your assigned account.

• Immediately report unauthorized access or suspected security incidents.

• Maintain updated contact information.

You are responsible for activities performed through your account unless unauthorized access has been reported promptly.

4. Appropriate Use of NoteArch

NoteArch is provided exclusively to support teaching, learning, and academic administration.

You may use the platform to:

• Create and manage lecture notes.

• Publish learning materials.

• Review assignments.

• Grade student work.

• Monitor student progress.

• Communicate with students.

• Collaborate with authorized colleagues.

• Use AI-assisted teaching tools.

You must not:

• Access student records beyond your authorized responsibilities.

• Share confidential educational information without authorization.

• Upload unlawful, offensive, or infringing content.

• Attempt to bypass platform security.

• Use NoteArch for unauthorized commercial purposes.

• Misuse AI-generated results.

• Interfere with platform operations or other users.

Violation of these Terms may result in disciplinary action by your institution and suspension or termination of your account.

5. Educational Content

You retain ownership of the educational materials you create, including:

• Lecture notes

• Course materials

• Lesson plans

• Assignments

• Assessments

• Teaching resources

By uploading content, you grant NoteArch a limited, non-exclusive license to store, process, display, and distribute your content solely for educational purposes and platform functionality.

This includes:

• Delivering materials to students.

• Supporting grading workflows.

• Synchronizing content across devices.

• Creating secure backups.

• Facilitating collaboration where authorized.

You are responsible for ensuring that your content complies with institutional policies, copyright laws, and applicable regulations.

6. Privacy & Data Protection

Protecting educational data is one of our highest priorities.

Teacher information and student records are handled according to our Privacy Policies.

We implement industry-standard safeguards including:

• Encryption in transit and at rest

• Secure authentication

• Multi-factor authentication where available

• Role-based access control

• Continuous security monitoring

Teachers must access student information only when required for legitimate educational purposes.

7. AI-Assisted Teaching Features

NoteArch offers AI-powered tools to assist teachers through:

• Assignment evaluation

• Learning analytics

• Student performance insights

• Feedback generation

• Content recommendations

• Administrative assistance

Teachers acknowledge that:

• AI assists decision-making but does not replace professional judgment.

• Teachers remain responsible for final grades and academic decisions.

• AI-generated outputs should always be reviewed before use.

• Optional AI features may be disabled where supported.

8. Third-Party Services

To operate the platform, NoteArch may use trusted third-party providers for services including:

• Cloud infrastructure

• Authentication

• Email delivery

• Security monitoring

• Data backup

• Analytics

These providers are contractually required to maintain confidentiality and protect educational data.

NoteArch is not responsible for external websites or third-party services outside our control.

9. Suspension & Termination

By You

You may discontinue using NoteArch at any time by notifying your institution or contacting NoteArch Support.

Certain educational records may be retained where required by law or institutional policy.

By NoteArch

We may suspend or terminate access if you:

• Violate these Teacher Terms.

• Misuse educational information.

• Breach security requirements.

• Engage in unauthorized platform activities.

• Violate applicable laws or institutional policies.

Termination does not affect obligations relating to confidentiality, intellectual property, or legal compliance.

10. Service Availability

While we strive to provide reliable services, NoteArch cannot guarantee uninterrupted access at all times.

Temporary interruptions may occur due to:

• Scheduled maintenance

• Security updates

• Infrastructure upgrades

• Technical failures

• Events beyond our reasonable control

We continuously work to maintain platform reliability and availability.

11. Disclaimer

NoteArch is provided on an "as is" and "as available" basis.

Although we strive for accuracy and reliability, we do not guarantee:

• Continuous platform availability.

• Error-free operation.

• Perfect AI-generated results.

• Compatibility with every device or browser.

Teachers remain responsible for academic decisions and professional judgment.

12. Limitation of Liability

To the fullest extent permitted by applicable law, NoteArch shall not be liable for:

• Indirect or consequential damages.

• Loss of educational data caused by factors outside our reasonable control.

• Decisions based solely on AI-generated recommendations.

• Institutional disciplinary actions.

• Actions of third-party providers beyond our control.

Nothing in these Terms limits legal rights that cannot lawfully be excluded.

13. Changes to These Terms

We may update these Teacher Terms to reflect:

• Changes in legislation.

• New platform functionality.

• Security improvements.

• Institutional requirements.

Material changes will be communicated through email, in-platform notifications, or your institution before becoming effective.

Your continued use of NoteArch after the effective date constitutes acceptance of the revised Terms.

14. Contact Us

For questions regarding these Teacher Terms, please contact:

NoteArch Support

Email: support@notearch.com

Website: https://notearch.com

Address: NoteArch Headquarters (Official address to be updated)

For privacy-related inquiries:

Privacy Office Email: privacy@notearch.com

15. General Provisions

Entire Agreement

These Teacher Terms, together with the General Terms & Conditions and applicable Privacy Policies, constitute the complete agreement between you and NoteArch regarding your use of the platform.

Severability

If any provision is found invalid or unenforceable, the remaining provisions will continue in full force and effect.

Non-Transferable Accounts

Teacher accounts are personal and may not be transferred, shared, or assigned without written authorization from NoteArch or the educational institution.

Compliance with Institutional Policies

Teachers must comply with all institutional academic, professional, ethical, and technology policies while using NoteArch.

Our Commitment

By using NoteArch, you acknowledge that you have read, understood, and agreed to these Teacher Terms & Conditions.

Our mission is to empower educators with secure, intelligent, and innovative tools that enhance teaching, improve student outcomes, and support the complete academic lifecycle.